Digital, Distanced, and Virtual Event Planning

WM Events is excited to lead our clients into the world of digital and distanced events. With a team of innovative, conceptual experts who always think several steps ahead of the curve, WM Events is the resource you need to plan, design and execute exciting online, hybrid, and in-person events that ensure the safety and comfort of your guests. Take a look at how we are rapidly adapting to make that a reality…

Planning Possibilities for Digital and Distanced Events

Where We Can Help:

Event Types – Conferences, Meetings, Social Gatherings, Celebrations, Weddings, and more
Purposes – Messaging, Education, Sales, Networking, Fundraising
Venues – Digital, Small Meeting Spaces, Studios, Recording Booths, Ballrooms, Retail, Galleries, Private Homes, Outdoor Spaces

How We Can Help:

Developing response plans for all scenarios
Coordinating online and virtual events that achieve the goals of stakeholders
Maintaining relationships with key government and healthcare departments for guidance and coordination
Ensuring sufficient supplies and materials for all participants
Detailing load in and load out vendor schedules to limit exposure
Mailing safety materials ahead of the events to ensure all guests are protected

Event Design for Distance

Where We Can Help:

Flow – Distancing Features, Registration Options, Queuing Solutions, Food & Beverage Safety, Floor Plan & Seating Separation
Customization – Protective Masks, Hand Sanitizer, Informational Signage
Rentals – Acrylic Barriers, Hand Sanitizing Stations, Rope & Stanchion, No-Touch Solutions
Staffing – Door Aides, Sanitizing Valets, Bathroom Attendants, Safety Monitors
Graphics – Pre-Event Mailers, Informational Signage, Floor Clings, Branded Giveaways

How We Can Help:

Optimizing floorplans for socially distanced guest flow
Visually showcasing cleaning methods to ensure guest confidence
Incorporating sterilizing and handwashing into event design
Displaying clearly marked signage for distancing and wayfinding
Implementing touch-free options for event elements
Offering physical barriers like partitions and plexiglass that can be branded or used as signage
Stylizing spaces for online meetings, recorded content, and in-person gatherings

Event Consulting Considerations for COVID

Where We Can Help:

Venue Management – Reimagined Spaces, Footpath Development, Logistic Management, Back of House Flow Path for Food & Beverage and Technical
Technical Solutions – Hybrid & Streaming Events, Tech Board Rooms, Software Options
Communications – Graphics, Social Media, Signage Design
Staffing – Service Level Options, Uniforms Including Masks & Gloves
Food & Beverage – ServSafe Guidance, Meals, Snacks & Pre-Packaged Solutions, Vendor Selection, No-Touch Delivery Solutions, Beverage Service Options

How We Can Help:

Furthering our portfolio of platforms for meeting variety
Suggesting food and beverage options that require less contact and provide more safety
Providing safety monitors, sanitizing valets, and door aides to maintain the integrity of the event
Securing contact information for guests after the event for easier tracing in the case of an illness
Proposing venues and vendors that adhere to safety guidelines
Integrating messaging and purpose with in-person, hybrid and online options
Managing risks and worst-case scenarios for clients and guests in a holistic manner

Workplace Enhancements

Increasing our cleaning, sanitizing, and disinfecting procedures
Prohibiting sick employees and guests in the workplace
Rearranging office layout for optimal social distancing
Requiring strict handwashing practices that include how and when to wash hands
Staggering employee shifts and alternating flow of guests into the office
Expanding our safety certifications to all departments
Using touch free solutions wherever possible

As you can see, WM Events is committed to keeping you and your guests safe by following national, state, and local health ordinances that make the rules for our new normal. Call us today to transform your events of the past into the experiences of the future.